Outreach email template
Use this template as a starting point for sending a first email to a decision-maker. You can replace the placeholders in brackets with your own information. Feel free to edit the template to sound more like you.
Dear
[decision-maker name],
My name is
[your name] and I am
[insert your connection to the decision-maker]. I am reaching out about
[summarize your issue in 1 sentence].
[Paragraph with more detail about the issue, including any evidence to back up your argument]
[Paragraph with information about how the issue is impacting you, potentially including a personal story to show the human impact]
I would very much like to work with you to resolve this issue. To that end, I would like to request
[insert your request: a meeting with the decision-maker, an action you would like the decision-maker to take, etc.]. My hope is that this can take place
[insert a realistic timeline].
Thank you for the opportunity to share my perspective. I look forward to your response.
Sincerely,
[Your name]
[Your contact information]
Follow-up email template
Use this template as a starting point for sending follow-up emails. You can replace the placeholders in brackets with your own information. Feel free to edit the template to sound more like you.
Dear
[decision-maker name],
I hope you’re doing well. I understand you must be very busy. I wanted to follow up about my
[email/letter] from
[timing of your original message]. As I mentioned, there are some issues with
[summarize your issue in 1-2 sentences].
I am very much hoping we can work together on a resolution to this issue and look forward to hearing from you.
Thank you,
[Your name]
